At Vertiv, we build products that keep critical technologies running 24/7. We are proud we were the first to protect mainframes with precision cooling systems. We were the first to introduce an integrated enclosure system to distributed networks. We help some of the largest names in the industry bring new capacity online faster and at a lower cost when search and social media increased demand for storage and computing. Our portfolio spans power, thermal and infrastructure management products, software and solutions, and is complemented by a network of nearly 250 service centers worldwide.
I. Why do we have this role in the
organization and why do we need you:
As an Accounts Payable Specialist for our Financial Shared Service, you will be responsible with the booking of the AP invoices and expense reports, respond to all vendor queries and reconcile vendor statements, assist in month end activities.
You will work in Cluj-Napoca, within a highly motivated and experienced team that will support you every step of the way. You will work in an autonomous environment, which emphasizes customer satisfaction, entrepreneurship, ownership and achieving results.
II. What you will be expected to do to
reach success & optimal performance:
·
Be the go to person for the
internal & external customers: Process vendors’ invoices and employees
expense reports; Review payment runs; Be responsible for the resolution of
invoice and expense report issues and problems; Confirm and reconciles AP
intercompany transactions with affiliates; Coordinate with internal customers
(Market Units/FDO’s) for any query and/or disputes,
·
Contribute to team-work and
knowledge sharing inside the team and organization: Coordinate accounts
payable queries with Internal Buyers, Treasury Team, Set-up Team and suppliers;
Be responsible for the supply chain teams for 3 way matching problems; Check
expense report against receipts; Perform validation calls to suppliers for each
bank details set-up and amendments; Assist with SIT/UAT’s for Oracle
implementations.
·
Responsible for running
reports: EMR AP Aging Report, Open Exceptions (AP Invoices still with issue),
Supplier listing upon request, Pending PO; Monitor purchasing accruals;
supervision of DataServ queues; minimize the number of invoices not validated
in the system; Reconcile supplier statements, research and correct
discrepancies; Responsible to close Oracle modules during month end.
·
Focus on self-growth and
development: you will keep an open mind
and learn from some of the best experts in the industry, participate in
industry events and acquire knowledge of where the market is going, keep up to
date with the changes inside the company, participate in trainings &
learning programs and apply the knowledge in your day to day work;
·
Be innovative: you will have the chance to bring your own ideas of improvements
inside the team, look at each process and task with the goal of constantly
improving it to bring more value to the customer, to you, the team and the
organization;
·
Own your job: you will approach your
daily work and customers with ethics, responsibility, discipline and ownership,
knowing that everything you do has an impact on the customers, the company and
your development. All the activities you will be responsible, and your own
development are all important and lead to your success in the role;
III. What will make you successful now
Key skills: Oracle or another major ERP (SAP, JD Edwards, Microsoft Navision). MS
Office (advanced excel skills);
Education: Bachelor's/College Degree in Economics is a plus; Finance/Accountancy or equivalent are a plus.
Experience: over 1-year accounts payable or general accounting-related work experience.
Language skills: English and Italian at proficient level
Key competencies:
Communicating Effectively. You express ideas clearly
and concisely. You disseminate
information about decisions, plans, and activities. You are a willing and
patient listener and open to feedback.
Analysis, Solving Problems
and Making Decisions. You make timely decisions. You readily understand complex issues. You
create solutions that effectively address problems.
Providing Customer Service.
You put customers first in everything they do both internally and
externally, to meet/exceed their expectations.
Managing & Developing
Yourself – Self Awareness. You admit shortcomings, accepts feedback and
works to improve.
Demonstrating Ethics and
Integrity. You act in accordance with stated values. You follow through on
promises. You uese ethical considerations to guide decision and actions.
Drive and Sense of Urgency.
You don't wait to be told, confidence to act. You see things through,
gets VALUE-ADDED priorities done, pushes self and others