Programme Associate (GS6) - OHCHR Moldova

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

 UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background and Organizational Context
The UN Human Rights Office (Office of the UN High Commissioner for Human Rights – OHCHR) represents the world's commitment to universal ideals of human dignity. It has a unique mandate from the international community to promote and protect all human rights.

OHCHR field presence in Moldova assists the UN RC Office, UN Country Team in Moldova, the state authorities and civil society in promoting human rights and implementing a human rights-based approach. It works closely with the UNCT on capacity building and mainstreaming human rights in their work, as well as providing support in their engagement with national actors on human rights, including advising national authorities upon request. The field presence works with the state authorities and civil society in supporting their engagement with the international human rights mechanisms as well as the state’s efforts in implementing international human rights obligations, by inter alia building their capacity, providing expert advice, and facilitating coordination.

Position Purpose
This position is located in the Office of the High Commissioner for Human Rights, Moldova. The incumbent will work under the guidance and direct supervision of the Human Rights Adviser.
The incumbent will work in close collaboration with other members of OHCHR for effective achievement of results, anticipating and contributing to resolving complex program/project-related issues and information delivery.
In his/her work the incumbent is expected to manifest organizational awareness, self-discipline and to keep track of the deadlines for the activities assigned. The incumbent is expected to exercise full compliance with applicable programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Key Duties and Accountabilities

1.)    Effective coordination and monitoring of assigned programme implementation activities
- Provides assistance in support of various aspects of programme planning, performance, implementation, monitoring, reporting and evaluation of the office administered work and cost plans, ensuring timeliness and correctness of outputs prepared by the Office and tracking time-sensitive tasks assigned to the Office;
- Provides inputs to the Performance Monitoring System as required;
- Serves as focal point for the coordination and monitoring of assigned programme implementation activities;

2.)    Effective communication and reporting in programme coordination
Example of Duties:    - Drafts correspondence and communications related to all aspects of programme planning, implementation, administration and management;
- Arranges meetings, makes appointments, receives visitors and contributes to managing the agenda and calendar of activities of the Office;
- Receives, assesses and refers telephone and personal inquiries to the Head of Office and manages incoming and out-going correspondence of the Office for approval and signature by the Head;
- Proof-reads and edits correspondence and other documents for action by the Head of Office;
- Drafts inputs to various reports produced by the Office;
- Provides support in the area of public information, media monitoring and communication;
- Develops, maintains and updates the electronic filing system of the Office’s management share-drive, joint calendar;
- Generates various periodic and ad hoc reports and other background material to facilitate inspection and other reviews;

3.)    Effective knowledge sharing
- Provides guidance and training to staff supporting the Office;
- Performs other duties as required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.
Supervisory/Managerial Responsibilities: n/a

Expected Demonstration of Competencies

Core :
Achieve Results:
    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously
    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility
    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination     LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner
    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion
    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies  
Business Management    

Project Management    Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management    

Communication    Ability to communicate in a clear, concise and ambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management    

Monitoring    Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Business Management    

Customer Satisfaction/Client Management    Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.

Business Management    

Working with Evidence and Data    Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Digital & Innovation    

Social Media    Knowledge of social media and ability to advise the
use of social media for development outcomes

Programme and Policy  

Rule of Law, Security and Human Rights    Human Rights Mainstreaming

Requirements:

Education
•    High school diploma or equivalent is required.
•    University (Bachelors) Degree is desired.

 Experience, Knowledge, and Skills

•    A minimum of six (6) years with high-school degree or three (3) years of experience with bachelor’s degree of progressively responsible work experience in programme implementation is required.
•    Direct work experience on human rights issues would be a considerable asset.
•    Experience with the UN Common System is an asset.
•    Experience in the area of public information or communications is an advantage.
•    Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
•    Fluency in oral and written English, Russian and Romanian is a must. Knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian is an advantage.

Required Documents

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as  reports, presentations, publications, campaigns or other materials.

Disclaimer
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
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