Petrom-Moldova, an international oil & gas retail company, is looking for an Office Manager to organize and coordinate office administration and procedures. The successful candidate will ensure organizational effectiveness, efficiency and safety at the HQ workplace.
Serve as the point person for office manager duties including: maintenance, mailing, documents tracking, phone calls, shopping, supplies, equipment, bills, etc.;
Organize and schedule meetings and appointments;
Booking and arranging travel, transport and accommodation;
Dealing with correspondence, complaints and queries;
Ensure that all items are invoiced and paid on time;
Provide general support to visitors;
Managing diaries and organizing meetings and appointments at GM request; liaising with staff, suppliers and clients; preparing expense reports;
Compiling and preparing reports, presentations and minutes of meeting at GM request;
Responsible for Company car fleet procedure operation;
The ideal candidate should have the following profile:
Office management, administrative or assistant experience would be an advantage;
Fluency in Romanian, Russian & English;
Proven MS Office applications skills;
Excellent time management skills and ability to multi-task and prioritize work;
Attention to detail and problem solving skills;
Excellent written and verbal communication skills;
Strong organizational and planning skills;
The ability to be proactive and take the initiative;
Discretion and trustworthiness.
Training & personal development plan;
New office space & all necessary resources.