HR Assistant with French

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PRINCIPAL FUNCTIONS AND RESPONSIBILITIES

• Provides administrative and first level support to a wide range of human resources issues (primarily the first level service for managers and HRDs).
• Shared HR service for different legal entities and business lines working closely with the country HR team.
• The position offers the opportunity to become familiar with the administrative management of temporary contract employees who are managed by an external provider
• This management is done through a tool / software called "PIXID"
• The position also offers the opportunity to become familiar with administrative activities and pays through the use of specific HRIS software

Performs the following tasks and can become expert or key user in one or more of them:

- Processes employment contracts for temporary staff
- Records statistics and manages highly confidential documents
-Responds to general questions and inquiries in various areas of human resources to employees and managers
- Validates the employment contracts of the Temporary Employees in the tool
- Ensures that managers prepare requests for staff (temporary employees) in accordance with their needs and the management policy defined by the Human Resources Department

- Plans and monitors actions and deadlines in accordance with relevant processes

- Maintain employee databases and records using various systems and tools (PIXID = specific software for interim management)
- Collects / Validates the necessary information (monthly bonuses, salaries, etc.) from managers and validates the pay of temporary employees
- Compiles data for analysis and reporting, performs routine analysis and creates standard and customized reports

- Monitor compliance of HR processes with interim management regulations and internal policies, conduct relevant assessments and activities.
- Supports managers on top-level HR issues and provides reports, forms and certificates;
Manages the escalation process up to the 2nd level
- Draws on his colleagues in the RH Paie team to ensure consistency of requests from managers
- Maintains and develops knowledge base for frequently asked questions about HR
- Contributes to process management Admin Paie

EDUCATION AND PROFESSIONAL CONTEXT:

• University diploma
• Good communication skills in English and ideally in French (written / by telephone)
• Competence in the use of MS Office (in particular MS Excel, Word and Outlook)
• Able to quickly understand the various HR systems and their key functionalities (literate by the system)
• Internship or professional experience in business administration, customer service and / or HR
• Advantage: Experience in documentation and process improvement

• Motivation to learn and grow personally
• Able to cope with complexity
• Great attention to detail, high level of accuracy
• Able to cope with changing priorities and demanding situations
• Initiative and search for continuous improvement