Human Resources Specialist (EUBAM)

Context: 

Fully funded by the European Union within the context of the European Neighbourhood and Partnership Instrument, and with the International Organisation for Migration (IOM) acting as implementing partner, EUBAM is an advisory, technical body mandated to enhance the border-management capacities of local partners – the border guard and customs authorities and other law enforcement and State agencies of Moldova and Ukraine. 

Under the direct supervision of the Chief of Administration (EUBAM) and with technical supervision from the Resource Management Officer (IOM Chisinau), the successful candidate will be responsible and accountable for providing necessary support in the management of human resources of the EUBAM in the Republic of Moldova, including recruitment and retention. 

Core Functions / Responsibilities: 

1. Ensure proper application of IOM's Human Resources policies, rules and regulations, as well as standards and related processes taking into account the EUBAM’s activities; and ensure that local administrative procedures are in place and followed and are in accordance with these practices. 

2. Maintain proper filing system for HR records and documents, ensuring safekeeping of confidential materials, ensure that attendance records of all international and national staff of the EUBAM in the Republic of Moldova are maintained. 

3. Prepare draft job descriptions, vacancy announcements; assist the proper conduct of interview panels. 

4. Organize the correct use of the different PRISM-HR functionalities by the EUBAM staff on Moldovan’s side. 

5. Assist in the planning and organizing of the staff development and training for the EUBAM staff on Moldovan’s side in close collaboration with HRM/Staff Development and Learning (SDL), including the establishment of staff development and training priorities and plans. Train the EUBAM staff on HR issues as needed. 

6. Conduct resignation procedure of the EUBAM staff on Moldovan’s side. 

7. Process request for booking/purchasing air tickets for the EUBAM staff in accordance to the established rules and procedures. 

8. Follow up with contracted travel agent to ensure provision of high-quality professional service, ensuring that the travel arrangement follow the IOM rules of most direct route and most competitive prices. 

9. Provide information to the personnel on travel including entitlements, travel route and hotel arrangement. 

10. Process requests for visas and diplomatic accreditation in Moldova (liaise with the EU Delegation); maintain a database on accreditation cards issued to the EUBAM staff. 

11. Prepares routine correspondence, faxes, memoranda and reports. 

12. Provides a written translation on HR/Administrative issues from/into English, Russian and Romanian. 

13. Advise on staffing issues and oversee the elaboration of staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements. Assist the proper implementation of the IOM staff evaluation system. 

14. Provides inputs to the EUBAM administrative business processes mapping and implementation of the internal standard administrative procedures (SAPs).

 15. Liaise with and maintain good working relationships with IOM partners as well as with other IOM Missions as necessary for the effective exercise of his/her functions. 16. Perform such other relevant duties as may be assigned. 

Required Qualifications and Experience 

Education and Experience:

 Completed advanced university degree from an accredited academic institution preferably in Human Resources, Business Administration, International Relations, Social Sciences or related field; 

 Five years of experience in Administration and Human Resources Management, preferably with international organizations;  Proven HR experience in an international organization or in private sector; 

 Experience in designing and implementing organizational development processes; 

 Legal background in the field of HR an advantage; 

 Familiarity with the UN common system or similar systems, knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection, practices and training programmes. 

Languages:

  Fluency in English, Romanian and Russian.

Other 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances, and a valid COVID certification. 

How to apply: Interested applicants are invited to send the Personal History Form and cover letter in English to: hrchisinau@iom.int. Please, indicate the position you are applying for and reference code in the subject line of your message. 

Closing date for applications is 29 March 2023, however interested candidates are strongly encouraged to apply sooner.