e-Billing Assistant

Role purpose

The ebilling assistant will sit within our ebilling team within the Finance and Accounting Department at CMS. Working closely with the offshore ebilling team, internal stakeholders, the wider finance team and external clients.

Need to do

• Extracting invoice data and converting into uploadable formats (e.g. LEDES) in order to upload to client ebilling / eCommerce portals
• Liaising with clients, internal stakeholders and the wider finance team to obtain matter/purchase order numbers to enable invoice submissions.
• Promptly identifying rejected invoices along with reasons for the rejection and working to resolve as quickly as possible or escalate with the ebilling team leader, internal stakeholders and the wider finance team where applicable.
• Updating financial information into eBilling / eCommerce portals such as budget and accrual information.
• Highlight and escalate any potential problematic clients to the ebilling process manager and ebilling analyst to enable thorough investigations to take place.
• Reviewing invoices to ensure billing accuracy and compliance with client requirements
• Quickly developing knowledge around the different portal requirements.
• Monitoring and dealing with ebilling email queries into a busy central inbox.
• Continually checking reports to ensure no invoices are missed for submission and problems are flagged as quickly as possible.

Need to Know

We are looking for individuals who are adaptable, proactive, and able to resolve differing queries and prioritise their workload.
The right candidate will have: 

• Excellent communication skills and a good understanding of excel and other Microsoft applications.
• Previous experience in an ebilling/finance administrator role is preferable.
• Strong attention to detail.
• Knowledge of professional services billing systems is desirable.
• Working knowledge of an ERP based accounting system
  

The ideal candidate will be able to:

• Work as part of the wider finance function to ensure that an effective service is provided.
• Quickly assimilate a large amount of information in a short space of time
• Organise and prioritise their workload.
• Work in a fast-paced environment at a rapidly evolving organisation
• Builds good working relationships both internally and externally.

Equal Opportunities

Modular is committed to promoting equal opportunities in employment, to not only adhere to current employment law but to harness the full potential of our staff and ensure that all individuals are treated fairly and with respect. To meet this aim CMS endeavours to treat all staff and job applicants equally, on the basis of merit and the ability to do their job. Everybody will be treated equally regardless of race, colour, age, religion or belief, gender, gender identity, gender expression, marital or civil partner status, ethnic or national origin, physical or mental disability, sexual orientation, and pregnancy or maternity status (“Protected Characteristics”).

What we can offer you