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Travel Coordination Officer (german and english)

Poziții disponibile: O poziție
Auto & Automotive
Marquardt Schaltsysteme


  • Managing online booking tool (OBE): administration user profiles, travel policy, claim management, continuous evaluation of the hotels (searching new options, negotiating new prices, offers, ), continuous improvement
  • Processing business trips requests flight ticket, accommodation, transfer to/from airport, rental car, company car, train ticket
  • SAP Concur support
  • Booking process for apartments for a period up to 6 months – searching for best option for the traveler, issuing contract and invoice for the apartment, keep contact with the owner
  • Managing company credit cards for online payments
  • Reports for all travel services (weekly, monthly, every time its needed/requested)
  • Processing all invoices for the  booked services (Egencia and VIM)


Backup for company fleet management:

  • Issuing of sales invoices and contracts for the cars
  • Issuing rent bills and contracts (intern or extern)
  • Save, process and book car invoices, fuel invoices, invoices for repair from Open Text (SAP)
  • Create requisition for fleet needs and track status
  • Planon maintenance: add new vehicles, archive sold vehicles
  • Ubstack/X Charge: administration and maintenance of the tool for the electric vehicles: adding new users, creating reservations, adding new cards, activation of charging stations
  • Vehicle reservations: internal driver service, weekend trips, company car users, expats
  • Maintain fleet folders on the X drive: store the scanned documents of the new vehicles, archive sold vehicles, archive sales documents
  • Monthly reports: company car provision, mileage evaluation, list of non-activated vehicles
  • Quarterly reports: quarterly fleet report
  • Semi-Annual Reports: Fuel Consumption
  • Scrapping vehicles: Create BANF and process invoice
  • License plate number reservations
  • Respond to inquiries by email/phone/teems: who drives a vehicle, whether a certain vehicle has been sold, replacement vehicles during repairs, sending of various copies of vehicle documents, changes to vehicle reservations
  • E-mail correspondence with executives.



  • Language: German (B2 or higher), English (B2 or higher)
  • Structured, analytical
  • Precise working method
  • Attention to details
  • High reliability
  • Flexible
  • Extremely well organized and structured
  • Ability of communication with all hierarchies
  • Excellent knowledge in Excel as well as good knowledge in MS Office Programs
  • Good knowledge in SAP Concur or Egencia would be an advantage
  • Interest in using and improving IT tools
  • Interest in changes
  • Proactive for improvements
  • Creative for soltution finding
  • Professional service-oriented attitude related to the business queries
  • Adaptability, resilience and genuine team spirit
  • Previous travel arranger experience would be an advantage​


Travel Coordination Officer (german and english)
Marquardt Schaltsysteme
  • Sibiu

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